Exchange Grants - How to Apply

The intent to apply period for 2017-18 Exchange Grants is now OPEN (November 20 - December 15, 2017)

Exchange Grants are open to NET members in the Ensemble category.

During this period ensembles must log-in using your NET member username and password to access the online application. You will be asked to identify your proposed project partner(s) and provide a brief description of the project. The full application will be made available to eligible applicants on January 2, 2018.

If you need help recovering your username or password, please send an email to help@ensembletheaters.net and someone will respond within 48 hours. Please be sure to include the name or organization name affiliated with your NET membership.

Advance Preparation Materials

The following information is provided so that you may anticipate what will be requested in the online application form, and can begin to prepare your answers. We suggest drafting your responses in a Word document so that you can easily cut and paste them into the application when it opens.

NOTE: Text copied into the application will not retain formatting and character counts vary by program. You are strongly advised to allow for additional time while applying to reformat your text within the online application.

INTENT TO APPLY:

During the intent to apply phase, you will be asked to log-in and provide your contact information, the names of your proposed partner(s), and a brief project description (~60 words). This step is for administrative purposes and to check the eligibility of lead applicants and project partners.

FULL APPLICATION:

Lead Applicant Details:

Primary Contact Person
Primary Email
Primary Phone
Primary Mailing Address

Organizational History:
Provide a brief history and/or overview of your work. This is a chance to tell the panelists about your artistic methodology, performance traditions, aesthetics, how you make decisions, and some background on your work. (1,050 character limit, ~150 words)

Website

EIN #
If applicable

Year Founded

Fiscal Year End Date
Organizational fiscal year end date, m/d/yyyy

Annual Income
Total organizational income from most the recently completed fiscal year.

Annual Expenses
Total organizational expenses from most the recently completed fiscal year.

Financial Notes
If applicable, provide additional details about Annual Income and Annual Expenses such as factors contributing to a deficit, useful contextual information, etc.

Number of paid full-time and part-time staff

Size of Ensemble

Partnership Information

Partner Profile:

Name of organization or individual

Contact person (Partners who are individuals may skip this field)

Email

Phone

Website (if applicable)

Organizational History/Individual Bio:
Provide a brief history and/or overview of your work. This is a chance to tell the panelists about your artistic methodology, performance traditions, aesthetics, how you make decisions, and some background on your work. (1,050 character limit, ~150 words)

Organization Details (Partners who are individuals may skip this section)

EIN #
If applicable

Year Founded

Fiscal Year End Date
Organizational fiscal year end date, m/d/yyyy

Annual Income
Total organizational income from your most recently completed fiscal year.

Annual Expenses
Total organizational expenses from your most recently completed fiscal year.

Financial Notes
If applicable, provide additional details about Annual Income and Annual Expenses such as factors contributing to a deficit, useful contextual information, etc.

# of Paid Staff

Size of Ensemble

Narrative

Project Summary:

Summarize your project in a sentence or two. (420 character limit, ~60 words)

Project Goal:

What is the main focus of the exchange? (Understanding that projects may have multiple components, select the most applicable.)

A) Artistic or technical/production exploration
B) Administrative development/exchange

Project Description:

• Provide a description of the proposed project, including detailed information about what skills/techniques will be shared and/or what specific explorations, projects or creations each partner will undertake.

• Provide a rationale from the applicant for choosing to partner with this/these organization(s) or individual(s).

(2,800 character limit, ~400 words)

Collaborative History:

Briefly summarize the history of the relationship between the applicants, including prior co-creations, touring exchanges, collaborations, or other interactions. 

(1,050 character limit, ~150 words)

Project Schedule:

Provide a detailed activity plan and schedule, including project start and end dates.

(2,200 character limit, ~300 words)

Project Outcomes:

• Looking ahead, what impact might this exchange have on each partner?

• How might grant funds increase organizational financial stability?

(2,200 character limit, ~300 words)

Community Engagement:

Describe the community engagement activity. NOTE: If the main goal of the project is an administrative development/exchange, you may omit this section.

(1,400 character limit, ~200 words)

Knowledge Sharing:

What do you hope to learn in terms of specific knowledge, methods, practices, etc? How will you share your learning with other collaborators artists, ensembles, and/or the field? It is helpful to know about the specific distribution methods, channels, or technology that you will use.

(1,400 character limit, ~200 words)

Equity/Diversity/Inclusion:

How does your work, your ensemble/organization (if applicable), and/or your proposed activities reflect NET’s values of equity, diversity, and inclusion? Please read NET’s Equity in Funding Statement to inform your response.

(1,400 character limit, ~200 words)

Budget

Use this budget template to list the requested grant amount and detail your project expenses and income; include budget notes to identify how you determined these amounts. Information about your 1:1 match is required.

Save your budget as a PDF file with your name/ensemble name in the filename to upload.

Need help? Review this sample or email netten@ensembletheaters.net to set up a time to talk by phone.

Partnership Letter

Each project partner should provide a separate signed letter affirming that they have read and agree to the proposal. This letter is also an opportunity for partners to communicate their passion and interest for participating in the proposed activities, beyond what is included in the application.

Letters must be submitted as PDF documents, either on letterhead or as a copy of an original email from the project partner’s email address. Letters should be limited to one page. For applicants that are organizations, the signatory must be an organizational official with the authority to commit their company to the proposed partnership.

Final Report

Upon project completion, each grantee is required to submit a final report, which will include both a narrative and a financial reporting component. NET will withhold 20% of grant funds until the final report is received. Any grantee that fails to submit this required report will not be eligible for future NET funding (grants or member subsidies).

Sharebacks
Building field knowledge is a primary goal of the NET/TEN program. Thus, in addition to a final report, grantees and their participating partners will be asked to provide NET with at least one piece of content that we can share publicly as part of the NET/TEN Shareback Library.

Sharebacks are not intended to document the work; instead, the materials provided should be tutorial or instructive and focus on the most exciting, innovative, and instructional portions of your activities that may be helpful to other artists or ensembles embarking on similar projects or investigations


 

NET welcomes your questions at any time prior to submitting an application, or throughout the review process. Please contact program staff at: netten@ensembletheaters.net

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