Exchange Grants - How to Apply

Exchange Grant Applications are now CLOSED. Applications will re-open in December 2019.

Advance Preparation Materials

The following information is provided so you can anticipate what will be requested in the online application form and can begin to prepare your answers. We suggest drafting your responses in a Word document so that you can easily cut and paste them into the application, and to ensure that you have a separate, saved record of your work in case you experience any issues with the online form.

As part of this application, you are asked to write about ways you will share knowledge with the field through the NET/TEN Shareback Library. If you are not familiar with the Library, check it out here.

A note about the online application form: Text copied into the application will not retain formatting, and character counts vary by program. You are strongly advised to allow for additional time while applying to reformat your text within the online application: use plain text while drafting, then add in your formatting after cutting/pasting this plain text into the online text box. Character limits in the text fields are very sensitive; if you run into issues, contact netten@ensembletheaters.net to request assistance prior to the deadline.

  • PRO TIP: Be sure to delete the sample help text that is provided within the response box for each question before adding your answer -- this will ensure that you’re able to use the full character limit in each box for your response!

FULL APPLICATION:

Lead Applicant Details:

Primary Contact Person
Primary Email
Primary Phone
Primary Mailing Address

Organizational History & Mission:
Provide a brief history, mission statement, and/or overview of your work. This is a chance to tell the panelists about your artistic methodology, performance traditions, aesthetics, how you make decisions, and some background on your work. (1,400 character limit, ~200 words)

Website 1

Website 2

EIN #
If applicable

Year Founded

Fiscal Year End Date
Organizational fiscal year end date, mm/dd/yyyy

Annual Income
Total organizational income from most the recently completed fiscal year.

Annual Expenses
Total organizational expenses from most the recently completed fiscal year.

Financial Notes
If applicable, provide additional details about Annual Income and Annual Expenses such as factors contributing to a deficit, useful contextual information, etc.

Number of paid full-time and part-time staff

Size of Ensemble

Partnership Information

Partner Profile:

Name of organization or individual

Contact person (Partners who are individuals may skip this field)

Email

Phone

Website 1 

Website 2

Organizational History & Mission/Individual Bio:
Provide a brief history, mission statement, and/or overview of your work. This is a chance to tell the panelists about your artistic methodology, performance traditions, aesthetics, how you make decisions, and some background on your work. (1,400 character limit, ~200 words)

Organization Details (Partners who are individuals may skip this section)

EIN #
If applicable

Year Founded

Fiscal Year End Date
Organizational fiscal year end date, mm/dd/yyyy

Annual Income
Total organizational income from your most recently completed fiscal year.

Annual Expenses
Total organizational expenses from your most recently completed fiscal year.

Financial Notes
If applicable, provide additional details about Annual Income and Annual Expenses such as factors contributing to a deficit, useful contextual information, etc.

# of Paid Staff

Size of Ensemble

Narrative

Project Summary:

Summarize your project in a sentence or two. (420 character limit, ~60 words)

Project Goal:

What is the main focus of the exchange? (Understanding that projects may have multiple components, select the most applicable.)

A) Artistic or technical/production exploration
B) Administrative development/exchange

Project Description:

• Provide a description of the proposed project, including detailed information about what skills/techniques will be shared and/or what specific explorations, projects or creations each partner will undertake.

• Provide a rationale from the applicant for choosing to partner with this/these organization(s) or individual(s). Please keep in mind that grants are awarded based on the quality of the relationship building. You should therefore address the planning, potential learning, and issues/practices to be explored through this existing connection, and why it is critical to your artistic or ensemble practice at this moment.

(2,800 character limit, ~400 words)

Collaborative History:

Briefly summarize the history of the relationship between the applicants, including prior co-creations, touring exchanges, collaborations, or other interactions. 

(1,050 character limit, ~150 words)

Project Schedule:

Provide a detailed activity plan and schedule, including project start and end dates.

(2,200 character limit, ~300 words)

Project Outcomes:

• Looking ahead, what impact might this exchange have on each partner? If the project is exploratory, how will this connection support your practice in the long term? Exploration is an appropriate outcome in itself, but we also want to hear how that exploration will serve your practice going forward.

• How might grant funds increase organizational financial stability?

(2,200 character limit, ~300 words)

Community Engagement:

Describe the community engagement activity. NOTE: If the main goal of the project is an administrative development/exchange, you may omit this section.

(1,400 character limit, ~200 words)

Knowledge Sharing:

What do you hope to learn in terms of specific knowledge, methods, practices, etc? How will you share your learning with other collaborators artists, ensembles, and/or the field through your Shareback Library contribution, and beyond? Indicate specific distribution methods, channels, or technology that you will use.

(1,400 character limit, ~200 words)

Equity/Diversity/Inclusion:

How does your work, your ensemble/organization (if applicable), and/or your proposed activities reflect NET’s values of equity, diversity, and inclusion? Please read NET’s Equity in Funding Statement to inform your response. How are you currently addressing systemic inequities or incorporating anti-racism, anti-oppression, and EDI practice into your work -- and/or how you are challenging yourselves to move forward in these areas?

(1,400 character limit, ~200 words)

Budget

Use this budget template to list the requested grant amount and detail your project expenses and income; include budget notes to identify how you determined these amounts. Information about your 1:1 match is required.

Save your budget as a PDF file with your name/ensemble name in the filename to upload.

Need help? Review this sample or email netten@ensembletheaters.net to set up a time to talk by phone.

Partnership Letter

Each project partner should provide a separate signed letter affirming that they have read and agree to the proposal. This letter is also an opportunity for partners to communicate their passion and interest for participating in the proposed activities, beyond what is included in the application.

Letters must be submitted as PDF documents, either on letterhead or as a copy of an original email from the project partner’s email address. Letters should be limited to one page. For applicants that are organizations, the signatory must be an organizational official with the authority to commit their company to the proposed partnership.

IF YOU'RE AWARDED A GRANT:

Final Report

Upon project completion, each grantee is required to submit a final report, which will include both a narrative and a financial reporting component. NET will withhold 20% of grant funds until the final report is received. Any grantee that fails to submit this required report will not be eligible for future NET funding (grants or member subsidies).

Sharebacks
Building field knowledge is a primary goal of the NET/TEN program. Thus, in addition to a final report, grantees and their participating partners will be asked to provide NET with at least one piece of content that we can share publicly as part of the NET/TEN Shareback Library.

Sharebacks are not intended to document the work; instead, the materials provided should be tutorial or instructive and focus on the most exciting, innovative, and instructional portions of your activities that may be helpful to other artists or ensembles embarking on similar projects or investigations


 

NET welcomes your questions at any time prior to submitting an application, or throughout the review process. Please contact program staff at: netten@ensembletheaters.net

Site design by Design for Social Impact